When blocking time on our calendar, we often schedule our ideal day, incorporating ample time to handle the significant tasks we plan to complete.

Scheduling these major tasks is a crucial aspect of time blocking, but we must not overlook the necessity of allocating time for checking emails, responding to messages, and performing other administrative tasks.

If we don’t set aside time for these admin tasks, they will either remain undone and accumulate, or they will become “urgent” matters that we end up addressing during the day instead of our scheduled tasks.

As Stephen R. Covey stated, you should add your big rocks first, then the smaller rocks and the pebbles will fill what remains.

If we forget about the smaller rocks, they tend become boulders .